It is the end of another
fiscal year. The current Bookstore authorization sheets will expire at the end
of June. Please submit a form for the
new fiscal year by the first week of July.
Please fill out the UMBC
Bookstore Department Charge Authorization Sheet found on our webpage (http://bookstore.umbc.edu/SiteText.aspx?id=22144)
to establish an account for the new fiscal year. On the authorization sheets,
please write authorized individual chart strings in their entirety (fund, prog
fin, dept, project, activity ID, resource type and analysis type). Limit one chart string per PS chart string
line. Remember to have appropriate individuals sign the space provided.
When you have completed your sheet(s), please return them to the Bookstore.
Any deletions or additions to
the sheet over the course of the fiscal year must be sent in writing. Phone authorizations are not accepted.
On all grant accounts, the Principal Investigator and Department Chair must
sign the UMBC Bookstore Department Charge Authorization Sheet.
Also, please inform your
department that they should know the chart string they would like to use for
their purchase upon entering the Bookstore, as many departments have multiple
One Time Authorization forms
can also be found on our webpage, for occasions when someone other than the
authorized individual needs to make a purchase. Remember, someone authorized
must sign the form to make it effective.
As a reminder, the UMBC
Bookstore staff is required to ask for a picture ID when faculty and staff are
signing for department charges. This is a state mandated auditing procedure
utilized to protect the UMBC community and to prevent illegal use of
departmental accounts. It is mandatory that members of your department show
their ID when making purchases.
Please return this to the Bookstore as soon as possible so we may continue to provide uninterrupted service.
Thank you for your support throughout the year.